Images: Sam Witherow, Afsaneh Aynesazi Doyom, and Laurie Gordon, MFA ’22
FOR FACULTY
GETTING STARTEDWelcome to MassArt Graduate Programs Graduate Faculty, MFA Low-Residency Mentors and M.Arch Thesis Advisors
Information here, and on the other For Faculty pages, is provided to support your work in the programs. If you have questions, please contact the Graduate Program at gradprogram@massart.edu, and you may also contact your Program Director.
ONBOARDING, CONTRACTS + COMPENSATION
ONBOARDING + ID VERIFICATION
ONBOARDING PAPERWORK + ID VERIFICATION
All Graduate faculty, MFA Low Residency Mentors and M.Arch Thesis Advisors must complete the Onboarding process prior to start of work at MassArt.
MassArt’s Human Resources office (HR) requests and processes onboarding paperwork for faculty and other contracted employees. The HR office is located on the 8th floor of the Tower building. If you have questions about onboarding paperwork, please contact Human Resources at 617-879-7908 or HR@Massart.edu.
MassArt uses the online Interview Exchange for payroll onboarding paperwork. Onboarding is requested via an email from “info@interviewexchange.com”, that is sent to one’s home email address. This paperwork should be completed prior to the start date of the course or work.
MassArt’s HR office requires that employees bring identification documents to the Human Resources office from 9am-5pm, Monday-Friday (the office closes at noon in summer), for verification of the I-9 Form ID(s), and CORI Form (ID).
Massachusetts College of Art and Design
Human Resources
621 Huntington Avenue, Tower 806
Boston, MA 02115
If you cannot visit the MassArt HR office to verify ID documents during usual business hours, you may have your documents verified in the following ways:
1. I-9 Forms and ID(s) may be verified by an I-9 Reciprocal Processing Institution near where you live. Contact MassArt’s HR Office to let them know you cannot verifiy your documents at MassArt, and request the list of Reciprocal Processing Institutions (colleges/universities) in near your zip code area. Contact the institution of your choice to check on their open hours, and let MassArt HR know which office you plan to visit, so they may also make a courtesy call on your behalf. Email the verified documents to the MassArt HR office at HR@massart.edu or mail them to the address above.
2. CORI forms and ID must be verified by a Notary Public who will stamp and sign the CORI form. Check with your bank as they often do free notarizations for those who have accounts with them. MassArt does not reimburse for the cost of a notarization. Send the notarized CORI form/ID verification to HR@massart.edu or mail them to the address above.
List of Required Forms and Policies
| Employee Forms | |
| Consent Form (Electronic Communication and Signature Consent) | |
| Employee Information | MassArt Confidentiality Agreement |
| MA Family Member Disclosure Form | Voluntary Disclosure Form |
| Veteran Self-Identification Form | Voluntary Self-Identification of Disability Form |
| MA CORI Acknowledgement Form and CORI Verification (Required Biannually) Visit Human Resources with a form(s) of government-issued identification as part of the MA CORI Acknowledgement and verification process, prior to the start date of work. |
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| Payroll/SSA Related Forms |
| W-4 Employee’s Withholding Allowance Certificate |
| M-4 Massachusetts Employee’s Withholding Exemption Certificate |
| Direct Deposit Form (Payroll Authorization for Direct Deposit into Employee Account) |
| Form I-9 Visit Human Resources with a form(s) of government-issued identification as part of the I-9 verification process, prior to the course or work start date. Review the acceptable forms of ID. Provide one ID from List A, or two IDs, 1 from list B and 1 from List C. |
| Benefits / Policy Related Information |
| Paid Family and Medical Leave (PFML) Acknowledgement Form |
| Rave Emergency Notification System |
| Ethics Acknowledgement of receipt and summary Online Conflict of Interest Training – takes about 45 minutes and requires access to a printer |
| Policy Information MassArt policies and procedures provide an institutional perspective on many important issues for college management and governance. These policies and procedures have been developed to inform you of your rights and responsibilities as a College employee. Access the policies and procedure site, review and acknowledge receipt. |
| OBRA Information | |
| OBRA Deduction Status Form | Mandatory OBRA |
DGCE CONTRACT + FACUTLY RANK
Graduate adjunct faculty are hired according to the MSCA DGCE bargaining agreement, or contract, available on the MSCA website and linked on the MSCA Contracts tab. The current agreement is the 2021-2023 DGCE Collective Bargaining Agreement.
Faculty Rank
Facutly rank is determined per the MSCA DGCE bargaining agreement, and in turn, faculty rank is used in determining faculty stipends. Faculty may request an adjustment of their faculty rank by submitting a specified request form (linked below), and related materials, to Camellia Sousa, Associate Dean of Graduate, Professional and Continuing Education.
View and download the form here: Faculty Request of Review of Faculty Rank Form
MASSART GRADUATE POSITION OR COURSE CONTRACT
Contracts for specific job positions are emailed to faculty, mentors and M.Arch thesis advisors by the Graduate Program team. These contracts outline the dates, stipend, and the position contracted. Payment may not start until the signed contract has been received.
Contracts are emailed prior to the start of the term from our gradprogram@massart.edu email. Faculty, mentors and thesis advisors must sign the contract and update their address or other contact information as needed. Return the signed contract to the Graduate Programs Office at gradprogram@massart.edu within 1 week of receipt. For questions about these contracts, please contact the Graduate Programs Office.
COMPENSATION
MassArt’s Payroll office, on the 8th floor of the Tower building, manages patyments for faculty, program directors, mentors, thesis advisors and other contracted employees. Payment is made according to the Commonwealth’s HR/CMS pay schedule, on a bi-weekly basis. The schedule may be found on the mass.gov site via a search for HR/CMS Pay Calendar. Payment for an Independent Study is made in one distribution at the end of the semester, and pay dates for mentors and thesis advisors will be posted on their contracts. Note that payments are not started until after work has started.
In order for payment to be made, employees must return a signed copy of the course or position contract, and complete all of the required onboarding paperwork described in the Onboarding section on this page, as per MA state and college requirements, prior to the start of the course.
Faculty compensation minimums are determined by the MSCA DGCE collective bargaining agreement/contract.
For questions about a payment or about your contract, contact the Graduate Programs office at gradprogram@massart.edu.
FACULTY COMMUNICATION + ACCESS
MASSART EMAIL
The process of creating a new faculty NetID and email are started when the Graduate Program team submits a new faculty apointment form to Human Resources, prior to the start of a term. Faculty receive an email at their home email account, providing their MassArt NetID, email address, and an initial password. Passwords are then updated on MassArt’s password management system. For questions or problems with MassArt eamil, contact the HelpDesk,helpdesk@massart.edu, 617-879-7888, or visit on the 3rd floor of theTower Building, between the DMC and Lab.
MassArt email is a Gmail-based account and can be accessed at gmail.com. It provides access to the college’s Zoom account, among other apps. The college sends all important messages through MassArt email.
A NetID, the name portion of a MassArt email address, is used in conjunction with the password, to log into MassArt systems such as Self-Service, and MassArt Connect.
MASSART ID AND UPDATE STICKERS
IDs are issued by Public Safety, 2nd Floor, Tower Building. Once faculty have received their contract, they may have their graduate faculty ID made in Public Safety, where a photo is taken. Returning faculty should request an ID update sticker at Public Safety, each semester they teach.
ACCESS TO CAMPUS AND CLASSROOMS
Access to campus is on Huntington Avenue, through the main entrance of the DMC building, the Kennedy building, or with your MassArt ID at the Tower buidling (Tower access is Monday-Friday, 7am-7pm). The community is asked to wear and keep visible their MassArt ID. The ID allows passage between buildings, as well as access to some classrooms.
Find a campus map, and see more informaiton on visitng the campus here.
The Graduate Program team arranges for access to classrooms via faculty ID, and sends faculty key codes via MassArt email accounts, where needed.
Please review MassArt’s Community Health and Well Being page regarding guidelines for COVID and other illnesses.