IMG_Julie_Bettis_Rose

Image: Julie Bettis, MFA ’23

MENTOR RESOURCES + LINKS

INFORMATION ON MENTORING

ARTIST / MENTOR PROCESS

MENTORING STEPS

  1. Students complete the Declaration of Mentor Form after discussion with the Program Coordinator.
  2. Once the student has selected a mentor, the mentor completes the Mentor Information Form.
  3. When the mentor and student are paired, students complete, and send to their mentor the Studio Study Plan.
  4. At the mid-term, mentors submit the Mentor Mid-Term Evaluation.
    At least 2 of a minimum of 5 mentor meetings should have occurred prior to the mid-term.
  5. At the semester’s end, mentors submit the Mentor Final Evaluation.
  6. At the semester’s end, Students submit a Studio Reflection.
  7. Finally, the Program Director grades students for their mentor coursework.

Fall 2025 DEADLINES

  • August 22 – Student: Declaration of Mentor form
  • August 29 – Mentor: Information form
  • August 29 – Student: Studio Study Plan
  • October 23 – Mentor: Mid-term evaluation
  • November 7 – Mentor: Academic Warning (if applicable)
  • December 17 – Mentor: Final Evaluation
  • December 17 – Student: Studio Study reflection

MENTORING FORMS IN ORDER OF SUBMISSION

DECLARATION OF MENTOR FORM

Students submit this form after researching potential mentors and agreeing on a mentor with their Program Director.
Due by August 22, 2025
DECLARATION OF MENTOR FORM HERE

MENTOR INFORMATION FORM

All Mentors, new and returning to mentor, complete this form. All mentors include contact information, a mailing address for our contract process and payment, a website address, and the last date of work (if any) at MassArt.

Mentors returning within 2 years may submit the from without answering the text questions, and don’t need to upload a CV.
Due by August 29, 2025
MENTOR INFORMATION FORM HERE

STUDIO STUDY PLAN

Students send the Studio Study Plan to their mentor.
Due by August 29, 2025
UPLOAD STUDIO STUDY PLAN INFORMATION HERE

MENTOR CONTRACT

The Graduate Programs Office sends a mentor contract (MassArt appointment agreement) via email, after receiving the Mentor Information Form. Mentors return their signed contract to the Graduate Programs at gradprogram@massart.edu within 1 week of receiving it. The mentor stipend is $1,500 per term, with a minimum of 5 required meetings. Payment date(s) depend on whether the mentor is a Massachusetts resident, or not. Massachusetts residents hired as temporary MassArt employees are paid in montly installments starting in October, and non-Massachusetts residents hired as visiting artists are paid at the end of the mentorship. 

  

PAYROLL ONBOARDING FORMS

For mentors residing in the state of Massachusetts: Onboarding paperwork is completed via MassArt’s Interview Exchange system. The Payroll or Human Resources office sends onboarding forms to mentors via email. Messages with form links arrive in mentors’ email accounts from “info@interviewexchange.com”. For mentors that are a resident of Massachusetts, a CORI (Criminal Offender Record Information) form is required at the start of work for MassArt and again if the mentor hasn’t worked for MassArt in over a year. Payroll sends a request to mentors who are required to complete the CORI. Mentors must have their identification verified in-person at MassArt or at reciprocating institution in Massachusetts. See Onboarding + ID Verification on our Getting Started page. 

For mentors residing outside of the state of Massachusetts: Non-Massachusetts mentors complete an online background check through CSI, a company contracted by MassArt for this purpose. Payment paperwork is completed through the Graduate Office. Mentors complete a Visiting Artist Invoice that the Graduate Program sends them, and a W-9 form if the college doesn’t have one on file. 

Due Date: Onboarding paperwork, CORI forms and background checks are done prior to start of work with the student.

 

MENTOR MID-TERM EVALUATION

Mentors submit this evaluation at the mid-point of the mentored semester, after at least 2 meetings.
Due by October 23, 2025
MENTOR MID-TERM EVALUATION HERE

 

MENTOR – ACADEMIC WARNING

Please email Program Director, Kelly Knight at kaknight@massart.edu, if you believe the student is underperforming, or you feel they may fail the course, so that an academic warning may be sent to the student.
Due by November 7, 2025

 

MENTOR FINAL EVALUATION

Mentors submit this evaluation at the end of the course, after the final of a minimum of 5 meetings.
Due by December 17, 2025
MENTOR FINAL EVALUATION HERE

 

STUDIO STUDY REFLECTION

Students submit this form at the end of the course.
Due by December 17, 2025
STUDIO STUDY REFLECTION HERE